Facility Use - Weddings and Receptions

UCC Policies for Weddings and Receptions

April 2008 revision

We welcome weddings and receptions in our church. We will work with you to insure your special day is indeed a special one. Being aware of arrangements and requirements of UCC will help this happen. The following is information you need. Please read it carefully. If you have questions, please call or e-mail Linda Goddard, wedding facilitator.

SCHEDULING

Many different groups use our facilities. Therefore, scheduling comes on a first come, first served basis.

Facilities will not be reserved until you have consulted with the wedding facilitator AND one of the following ministerial staff members: Ryan Hayden, senior minister; David Pape, associate minister; Josh Nelson, youth minister or Ron Brown, connectons and college minister.

Arrangements for receptions should be made through the committee as early as possible after the date is placed on the church calendar. Contact Linda Goddard.

Arrangements for a key to the building can be made with the wedding facilitator the week of the event. The key must be returned within 24 hours after the wedding or reception or on the first weekday following the event.

DRESSING ROOMS

The bride’s party dressing room is room 115, and the groom’s party dressing room is room 110. Room 113 is available for food and snacks throughout the day. Please provide a multi-plug surge protector for the women’s bathroom and the bride’s room if using several electrical items. It is your responsibility to clean these two rooms after the wedding. Please DO NOT LEAVE PURSES UNATTENDED DURING THE WEDDING OR RECEPTION. University Christian Church will NOT be responsible for lost or stolen items.

MOVING CHURCH FUNISHINGS

It is possible for you to move some of the church furnishings in the sanctuary to accommodate your service, if you:

Obtain permission to move these items.
Agree to return anything moved to its original location immediately after your wedding.

MOVING OF THE PIANO OR ORGAN IS NOT ALLOWED. NOTHING MAY BE PLACED ON THE ORGAN OR PIANO.

ALCOHOL AND TOBACCO POLICY

The church does not permit the consumption of alcoholic beverages on church property. The use of tobacco products may only occur 30 ft. away from the outside of the church buildings.

ITEMS AVAILABLE FOR USE WITHIN THE BUILDINGS

Weddings:

Candelabras for the front of the church, seven candles (1 gold and 3 different white sets)
Brass candle lighters (2)
Kneeling bench
Table for guestbook and gifts
White runner
Glass candle holders

Receptions:

Tablecloths and tablecloth liners
Rectangular and round tables for serving
Dishes and table service
Silver punch bowl and ladle, silver coffee server
Silver mint trays (2) and nut bowls (2)
Serving knives for wedding cake
Glass trays for serving finger foods (4)

Church members may check out wedding or reception supplies. A deposit of $75 is required before any of the items may be removed from the building. A member of the reception committee must be present when items are picked up.

SETUP, PREPARATION, AND CLEANUP

The wedding family must provide:

Punch, cake, nuts and mints, any other food items
Candles and centerpieces
Napkins, cream, sugar, and ice

The party booking the reception is responsible for setup in the Fellowship Hall. All items must be put back in place after the event. The Fellowship Hall floor should be vacuumed before putting the chairs back in place.

Representatives from the UCC women’s group must be present in the building during receptions.

At least three servers are needed at the reception table, preferably four if both coffee and punch are served. It is best to use friends and family. If this is not possible, the reception representative will provide servers if contacted in advance.

UCC Women will prepare serving table and clean up the kitchen afterwards. Please provide adequate containers when planning to take pieces of the cake and other leftovers.

REHEARSAL DINNERS

Rehearsal dinners can be held in the Fellowship Hall. The party booking the dinner is responsible for setup and cleanup. A $65 fee will be charged, checks made payable to University Christian Church with rehearsal dinner in the memo line. We have a limited supply of pans available for use.

FEES*

The following fees due two weeks prior to event, checks made payable to University Christian Church, with wedding fees in the memo, unless otherwise stated.

WEDDINGS IN THE SANCTUARY

Building Use Fees

Church members – no fee
Non-members - $25 per building

Wedding Facilitator - Members and non-members

Janitorial services – Members and non-members

$50 for use of main building
$50 for use of Fellowship Hall

Sound Technician – Members and non-members

$40 – must use church sound tech, currently Jerry Hutchinson 785.776.1142
$40 – if no sound tech required for wedding (for removal and resetting of microphones)

A wedding and/or reception starting or ending after 4 p.m. on Saturday will be charged a $150 fee for janitorial services and $80 for the sound technician. This fee will also apply to holidays and the day before or after a holiday.

RECEPTIONS

Fellowship Hall

Church members

no fee

Non-members

$100 for serving 100 people (cake and punch only)
$150 for serving over 100 people (cake and punch only)
There is a minimum charge of $50 for any other food served besides cake and punch.

Other room use

$10 fee per room used other than the Fellowship Hall for both members and non-members.

FAMILY LIFE CENTER USE FEES

BECAUSE OF THE 5 P.M. SATURDAY SERVICE, WEDDINGS AND/OR RECEPTIONS IN THE FLC MUST BE CLEANED UP BY 3:30 P.M.

Member or Non-member

Receptions - $200 usage fee
Weddings - $50 usage fee

Janitorial Services

There must be a Janitor on the premises during the usage of the building. The cost will be $10 an hour while the janitor is present, plus the $50 fee stated above for cleaning.

Sound Technician/Video Technician

(This is in addition to their fee when using the sanctuary for the wedding.)

$40
$80 on holidays

Usage of kitchen

A UCC Women's group representative must be in attendance during use of the kitchen.

Prep or catering - $100
Full-service (cooking full meal) - $200

The wedding party is responsible for setting up the arrangements for the reception/wedding.

The church furnishes tablecloths for the serving tables only. There are 8 ft., a few 6 ft. tables, and 6 round tables available for use.

The wedding party is responsible for taking down any decorations. The janitor is responsible for taking down tables and chairs, vacuuming, and taking out the trash.

*Fees listed may be slightly altered, depending on the time and date of the wedding, as well as other factors. Total final fees are determined by the wedding facilitator.

DAMAGE DEPOSIT

A check for the required damage deposit of $200 is to be made payable to University Christian Church and must be turned in to the church office 30 days before the scheduled event.

If there are damages to the premises and/or equipment, an amount to be determined by church officials will be assessed and withheld from the deposit.

If you check out a key, $50 will be deducted from the deposit if the key is not returned within 24 hours of the event OR on the first weekday following the event.

The balance of the deposit, if any, will be returned to the responsible party within two business days following the event. If the premises are left in an acceptable condition and there are no damages to be assessed, the entire deposit will be returned.

If our policy is not followed, a portion of your damage deposit will be kept.

Printable Weddings and Receptions Facility Policy.